Feature/capr 26 port privacy policy command

AGENTS.md

@@ -100,12 +100,25 @@ We use a global `on_tree_error` handler in `bot.py`.
 *   Exceptions are logged with the specific module name.
 *   Do not wrap every command in `try/except` blocks unless handling specific business logic errors.
 
-## 5. Time and Timezones
+## 5. Logging
+All logs follow a standardized format for consistency across the console and log files.
+
+*   **Format**: `[{asctime}] [{levelname:<8}] {name}: {message}`
+*   **Date Format**: `%Y-%m-%d %H:%M:%S`
+*   **Usage**: Always use `logging.getLogger(__name__)` to ensure logs are attributed to the correct module.
+
+```python
+import logging
+self.log = logging.getLogger(__name__)
+self.log.info("Starting feature X")
+```
+
+## 6. Time and Timezones
 **Always use `zoneinfo.ZoneInfo`**.
 *   **Storage**: `UTC`.
 *   **Usage**: `datetime.now(ZoneInfo("UTC"))`.
 
-## 6. Development Workflow
+## 7. Development Workflow
 
 ### Linear & Branching
 *   **Issue Tracking**: Every task must have a Linear issue.
@@ -133,7 +146,7 @@ Format: `<type>(<scope>): <subject>`
 2.  **Reviewers**: Must include `Shamik` and `Jason`.
 3.  **Checks**: All CI checks (Lint, Test, Build) must pass.
 
-## 7. Cog Standards
+## 8. Cog Standards
 
 ### Initialization
 All Cogs **MUST** accept the `bot` instance in `__init__`. The use of the global `capy_discord.instance` is **deprecated** and should not be used in new code.

capy_discord/exts/tools/privacy.py

@@ -0,0 +1,116 @@
+"""Privacy policy cog for displaying data handling information.
+
+This module handles the display of privacy policy information to users.
+"""
+
+import logging
+
+import discord
+from discord import app_commands
+from discord.ext import commands
+
+EMBED_TITLE = "Privacy Policy & Data Handling"
+EMBED_DESCRIPTION = "**Here's how we collect and handle your information:**"
+BASIC_DISCORD_DATA = "• Discord User ID\n• Server (Guild) ID\n• Channel configurations\n• Role assignments"
+ACADEMIC_PROFILE_DATA = (
+    "• Full name (first, middle, last)\n"
+    "• School email address\n"
+    "• Student ID number\n"
+    "• Major(s)\n"
+    "• Expected graduation year\n"
+    "• Phone number (optional)"
+)
+DATA_STORAGE = "• Data is stored in a secure MongoDB database\n• Regular backups are maintained"
+DATA_ACCESS = (
+    "• Club/Organization officers for member management\n"
+    "• Server administrators for server settings\n"
+    "• Bot developers for maintenance only"
+)
+DATA_USAGE = (
+    "• Member verification and tracking\n"
+    "• Event participation management\n"
+    "• Academic program coordination\n"
+    "• Communication within organizations"
+)
+DATA_SHARING = "**Your information is never shared with third parties or used for marketing purposes.**"
+DATA_DELETION = (
+    "You can request data deletion through:\n"
+    "• Contacting the bot administrators\n"
+    "• Calling /profile delete\n\n"
+    f"{DATA_SHARING}\n\n"
+    "Note: Some basic data may be retained for academic records as required."
+)
+FOOTER_TEXT = "Last updated: February 2026"
+
+
+class Privacy(commands.Cog):
+    """Privacy policy and data handling information cog."""
+
+    def __init__(self, bot: commands.Bot) -> None:
+        """Initialize the Privacy cog.
+
+        Args:
+            bot: The Discord bot instance
+        """
+        self.bot = bot
+        self.log = logging.getLogger(__name__)
+        self.log.info("Privacy cog initialized")
+
+    @app_commands.command(
+        name="privacy",
+        description="View our privacy policy and data handling practices",
+    )
+    async def privacy(self, interaction: discord.Interaction) -> None:
+        """Display privacy policy and data handling information.
+
+        Args:
+            interaction: The Discord interaction initiating the command
+        """
+        embed = discord.Embed(
+            title=EMBED_TITLE,
+            color=discord.Color.blue(),
+            description=EMBED_DESCRIPTION,
+        )
+
+        embed.add_field(
+            name="Basic Discord Data",
+            value=BASIC_DISCORD_DATA,
+            inline=False,
+        )
+        embed.add_field(
+            name="Academic Profile Data",
+            value=ACADEMIC_PROFILE_DATA,
+            inline=False,
+        )
+
+        embed.add_field(
+            name="How We Store Your Data",
+            value=DATA_STORAGE,
+            inline=False,
+        )
+
+        embed.add_field(
+            name="Who Can Access Your Data",
+            value=DATA_ACCESS,
+            inline=False,
+        )
+        embed.add_field(
+            name="How Your Data Is Used",
+            value=DATA_USAGE,
+            inline=False,
+        )
+
+        embed.add_field(
+            name="Data Deletion",
+            value=DATA_DELETION,
+            inline=False,
+        )
+
+        embed.set_footer(text=FOOTER_TEXT)
+        self.log.info("/privacy invoked user: %s guild: %s", interaction.user.id, interaction.guild_id)
+        await interaction.response.send_message(embed=embed, ephemeral=True)
+
+
+async def setup(bot: commands.Bot) -> None:
+    """Set up the Privacy cog."""
+    await bot.add_cog(Privacy(bot))