Demote Executive Committee from "Standing Committee"#85
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Mainly so that: - It doesn't need to be struck every May, which is silly since they start meeting in April anyway - Notice of their meetings need not go on the governance newsletter (since it has never and they are _in camera_ by default anyway)
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Please remember to check the diff for reference warnings. Successful HTML builds will appear at https://kenny2github.github.io/skule-bylaws/branch/exec-not-standing Successful PDF builds will appear in the Artifacts section of the latest workflow run. Alternatively, print-to-PDF on Chrome from the HTML build will produce the same PDF build. After this pull request is merged, the PDFs will be updated in the repository automatically. |
Contributor
Section-by-section diffFull table of differences
Markdown source of the table for copying into Google Docs<table border="1" frame="border">
<tr><th>Section</th><th>Text</th></tr>
<tr><th colspan="2">Bylaw 1</th></tr>
<tr>
<td>4</td>
<td>Board of Directors</td>
</tr>
<tr><th colspan="2">§ 4.12</th></tr>
<tr>
<td>4.12</td>
<td>Committees</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.1</s></td>
<td><s style="color: #ff0000">The following shall be considered Standing Committees of the Board:</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.1.a</s></td>
<td><s style="color: #ff0000">The Executive Committee;</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.1</u></td>
<td><u style="color: #6aa84f">The following shall be considered Standing Committees of the Board:</u></td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.b</s>
<br/>
<u style="color: #6aa84f">4.12.1.a</u>
</td>
<td>The Finance Committee;</td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.c</s>
<br/>
<u style="color: #6aa84f">4.12.1.b</u>
</td>
<td>The Policy and Structures Committee;</td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.d</s>
<br/>
<u style="color: #6aa84f">4.12.1.c</u>
</td>
<td>The Academic Advocacy Committee;</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.2</s></td>
<td><s style="color: #ff0000">The Executive Committee <b> shall consist </b> of the Officers of the <b> Society. </b></s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.2.a</s></td>
<td><s style="color: #ff0000">The President shall serve as the Chair of the Executive Committee.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.3</s></td>
<td><s style="color: #ff0000">The Finance Committee shall consist of the Vice-President Finance, the Vice-President Student Life and other members as the Board may appoint.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.4</s></td>
<td><s style="color: #ff0000">The Policy and Structures Committee shall shall consist of the President, the Vice-President Communications, the CRO (as defined in Bylaw 3), the Speaker of the Board, members of the Board as elected, and appointed members of the Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.5</s></td>
<td><s style="color: #ff0000">The Academic Advocacy Committee shall consist of the Vice-President Academic, other members of the Board that may be appointed, one representative from each Discipline appointed by Discipline Club Chairs, Faculty Council Standing Committee Representatives, Faculty Council Representatives and appointed members of the Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.6</s></td>
<td><s style="color: #ff0000">The Clubs Affiliation Committee shall consist of the Vice-President Student Life, Vice-President Finance, the DTA Director, members of the Board as elected, and appointed members of Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.7</s></td>
<td><s style="color: #ff0000">The Audit Committee shall consist of the Vice-President Finance, the Ombudsperson, and other members as the Board may appoint.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.7.a</s></td>
<td><s style="color: #ff0000">The <b> Ombudsperson </b> shall serve as the Chair of the Audit Committee.</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.2</u></td>
<td><u style="color: #6aa84f">The Executive Committee <b> is a committee </b> of the Officers of the <b> Society chaired by the President. It is not a Standing Committee of the Board. </b></u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.3</u></td>
<td><u style="color: #6aa84f">The Finance Committee shall consist of the Vice-President Finance, the Vice-President Student Life and other members as the Board may appoint.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.4</u></td>
<td><u style="color: #6aa84f">The Policy and Structures Committee shall shall consist of the President, the Vice-President Communications, the CRO (as defined in Bylaw 3), the Speaker of the Board, members of the Board as elected, and appointed members of the Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.5</u></td>
<td><u style="color: #6aa84f">The Academic Advocacy Committee shall consist of the Vice-President Academic, other members of the Board that may be appointed, one representative from each Discipline appointed by Discipline Club Chairs, Faculty Council Standing Committee Representatives, Faculty Council Representatives and appointed members of the Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.6</u></td>
<td><u style="color: #6aa84f">The Clubs Affiliation Committee shall consist of the Vice-President Student Life, Vice-President Finance, the DTA Director, members of the Board as elected, and appointed members of Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.7</u></td>
<td><u style="color: #6aa84f">The Audit Committee shall consist of the Vice-President Finance, the Ombudsperson, and other members as the Board may appoint.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.7.a</u></td>
<td><u style="color: #6aa84f">The <b> Vice-President Finance </b> shall serve as the Chair of the Audit Committee.</u></td>
</tr>
<tr>
<td>4.12.7.b</td>
<td>The Vice-President Finance shall strike the Audit Committee no later than at the May Board of Directors Meeting.</td>
</tr>
<tr>
<td>4.12.7.c</td>
<td>At least two members of the Finance Committee shall also sit on the Audit Committee.</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.8</s></td>
<td><s style="color: #ff0000">No resolution of a Standing Committee shall take force until it is ratified by the Board, unless otherwise specified in these bylaws.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.9</s></td>
<td><s style="color: #ff0000">Notice of meetings of Standing Committees of the Board shall be given electronically or in writing to every member who has expressed interest in meetings of that committee at least three (3) days before the time chosen for such a meeting.</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.8</u></td>
<td><u style="color: #6aa84f">No resolution of a Standing Committee shall take force until it is ratified by the Board, unless otherwise specified in these bylaws.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.9</u></td>
<td><u style="color: #6aa84f">Notice of meetings of Standing Committees of the Board shall be given electronically or in writing to every member who has expressed interest in meetings of that committee at least three (3) days before the time chosen for such a meeting.</u></td>
</tr>
<tr><th colspan="2">Policy on Finances</th></tr>
<tr>
<td>7</td>
<td>Audits and Financial Reporting</td>
</tr>
<tr><th colspan="2">§ 7.0</th></tr>
<tr>
<td>7.0</td>
<td>Audits</td>
</tr>
<tr>
<td>7.0.2</td>
<td>State all sources and individually identifiable recipients of funds and their amounts;</td>
</tr>
<tr>
<td>7.0.3</td>
<td>State the purpose of all expenditures incurred by the Club.</td>
</tr>
<tr>
<td>7.0.4</td>
<td>By the end of June of any year, all Affiliated Clubs and Discipline Clubs are required to submit their financial records spanning the immediately preceding fiscal year to the Audit Committee for audit. All records submitted must comply with the requirements set out in Finance Policy §7.0.1. Any Club that fails to submit their financial records before the deadline above shall be denied the benefits of affiliation until they do so.</td>
</tr>
<tr>
<td><s style="color: #ff0000">7.0.5</s></td>
<td><s style="color: #ff0000">With the records collected pursuant to section Finance Policy §7.0.2, the Audit Committee shall audit Affiliated Clubs' records in the following <b> months except for the months of April to June </b> and <b> month of December. </b></s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">7.0.5</u></td>
<td><u style="color: #6aa84f">With the records collected pursuant to section Finance Policy §7.0.2, the Audit Committee shall audit Affiliated Clubs' records in the following <b> August, September, November, January, </b> and <b> March. </b></u></td>
</tr>
<tr>
<td>7.0.6</td>
<td>The Audit Committee's audit shall be for the purpose of ensuring the financial records it receives are correct and complete, and for ensuring that any fun ding disbursed by the Engineering Society was spent on its intended usage as per the Terms of Reference the funding was approved under.</td>
</tr>
<tr>
<td>7.0.7</td>
<td>As part of an audit, the Audit Committee shall offer feedback on the financial records it receives to the Affiliated Clubs.</td>
</tr>
<tr>
<td>7.0.8</td>
<td>The Audit Committee shall keep the financial records it receives on file for future examination by Affiliated Clubs, Society Members, the Faculty of Applied Science and Engineering, and the Engineering Alumni Association.</td>
</tr>
<tr>
<td>15</td>
<td>Levy Funding</td>
</tr>
<tr><th colspan="2">§ 15.3</th></tr>
<tr>
<td>15.3</td>
<td>Distribution and use of funds</td>
</tr>
<tr>
<td>15.3.3</td>
<td>60% of a discipline club's total funding from this avenue will be allocated in Fall round. 25% of a discipline club's funding will be allocated in the Winter round. 15% of a discipline club's funding will be allocated in the Spring round.</td>
</tr>
<tr>
<td>15.3.4</td>
<td>To receive the first installment of fees, levy groups must submit to the Vice-President Finance and Vice-President Student Life, no later than on August 31 of any year:</td>
</tr>
<tr>
<td>15.3.5</td>
<td>The Vice President Finance shall post the items listed in Finance Policy §15.3.4 in a location accessible to members of the Engineering Society.</td>
</tr>
<tr>
<td><s style="color: #ff0000">15.3.6</s></td>
<td><s style="color: #ff0000">In addition to any consequences in the Audits chapter <b> 7, </b> any Levy funding that the Levy Group will receive shall be withheld by the Engineering Society up until the Levy Group's audit is concluded, provided that the audit does not result in an investigation by the Ombudsperson.</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">15.3.6</u></td>
<td><u style="color: #6aa84f">In addition to any consequences in the Audits chapter <b> (get chapter no), </b> any Levy funding that the Levy Group will receive shall be withheld by the Engineering Society up until the Levy Group's audit is concluded, provided that the audit does not result in an investigation by the Ombudsperson.</u></td>
</tr>
</table> |
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Contributor
Section-by-section diffFull table of differences
Markdown source of the table for copying into Google Docs<table border="1" frame="border">
<tr><th>Section</th><th>Text</th></tr>
<tr><th colspan="2">Bylaw 1</th></tr>
<tr>
<td>4</td>
<td>Board of Directors</td>
</tr>
<tr><th colspan="2">§ 4.12</th></tr>
<tr>
<td>4.12</td>
<td>Committees</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.1</s></td>
<td><s style="color: #ff0000">The following shall be considered Standing Committees of the Board:</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.1.a</s></td>
<td><s style="color: #ff0000">The Executive Committee;</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.1</u></td>
<td><u style="color: #6aa84f">The following shall be considered Standing Committees of the Board:</u></td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.b</s>
<br/>
<u style="color: #6aa84f">4.12.1.a</u>
</td>
<td>The Finance Committee;</td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.c</s>
<br/>
<u style="color: #6aa84f">4.12.1.b</u>
</td>
<td>The Policy and Structures Committee;</td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.d</s>
<br/>
<u style="color: #6aa84f">4.12.1.c</u>
</td>
<td>The Academic Advocacy Committee;</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.2</s></td>
<td><s style="color: #ff0000">The Executive Committee <b> shall consist </b> of the Officers of the <b> Society. </b></s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.2.a</s></td>
<td><s style="color: #ff0000">The President shall serve as the Chair of the Executive Committee.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.3</s></td>
<td><s style="color: #ff0000">The Finance Committee shall consist of the Vice-President Finance, the Vice-President Student Life and other members as the Board may appoint.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.4</s></td>
<td><s style="color: #ff0000">The Policy and Structures Committee shall shall consist of the President, the Vice-President Communications, the CRO (as defined in Bylaw 3), the Speaker of the Board, members of the Board as elected, and appointed members of the Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.5</s></td>
<td><s style="color: #ff0000">The Academic Advocacy Committee shall consist of the Vice-President Academic, other members of the Board that may be appointed, one representative from each Discipline appointed by Discipline Club Chairs, Faculty Council Standing Committee Representatives, Faculty Council Representatives and appointed members of the Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.6</s></td>
<td><s style="color: #ff0000">The Clubs Affiliation Committee shall consist of the Vice-President Student Life, Vice-President Finance, the DTA Director, members of the Board as elected, and appointed members of Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.7</s></td>
<td><s style="color: #ff0000">The Audit Committee shall consist of the Vice-President Finance, the Ombudsperson, and other members as the Board may appoint.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.8</s></td>
<td><s style="color: #ff0000">No resolution of a Standing Committee shall take force until it is ratified by the Board, unless otherwise specified in these bylaws.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.9</s></td>
<td><s style="color: #ff0000">Notice of meetings of Standing Committees of the Board shall be given electronically or in writing to every member who has expressed interest in meetings of that committee at least three (3) days before the time chosen for such a meeting.</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.2</u></td>
<td><u style="color: #6aa84f">The Executive Committee <b> is a committee </b> of the Officers of the <b> Society chaired by the President. It is not a Standing Committee of the Board. </b></u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.3</u></td>
<td><u style="color: #6aa84f">The Finance Committee shall consist of the Vice-President Finance, the Vice-President Student Life and other members as the Board may appoint.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.4</u></td>
<td><u style="color: #6aa84f">The Policy and Structures Committee shall shall consist of the President, the Vice-President Communications, the CRO (as defined in Bylaw 3), the Speaker of the Board, members of the Board as elected, and appointed members of the Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.5</u></td>
<td><u style="color: #6aa84f">The Academic Advocacy Committee shall consist of the Vice-President Academic, other members of the Board that may be appointed, one representative from each Discipline appointed by Discipline Club Chairs, Faculty Council Standing Committee Representatives, Faculty Council Representatives and appointed members of the Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.6</u></td>
<td><u style="color: #6aa84f">The Clubs Affiliation Committee shall consist of the Vice-President Student Life, Vice-President Finance, the DTA Director, members of the Board as elected, and appointed members of Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.7</u></td>
<td><u style="color: #6aa84f">The Audit Committee shall consist of the Vice-President Finance, the Ombudsperson, and other members as the Board may appoint.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.8</u></td>
<td><u style="color: #6aa84f">No resolution of a Standing Committee shall take force until it is ratified by the Board, unless otherwise specified in these bylaws.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.9</u></td>
<td><u style="color: #6aa84f">Notice of meetings of Standing Committees of the Board shall be given electronically or in writing to every member who has expressed interest in meetings of that committee at least three (3) days before the time chosen for such a meeting.</u></td>
</tr>
</table> |
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Contributor
Section-by-section diffFull table of differences
Markdown source of the table for copying into Google Docs<table border="1" frame="border">
<tr><th>Section</th><th>Text</th></tr>
<tr><th colspan="2">Bylaw 1</th></tr>
<tr>
<td>4</td>
<td>Board of Directors</td>
</tr>
<tr><th colspan="2">§ 4.12</th></tr>
<tr>
<td>4.12</td>
<td>Committees</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.1</s></td>
<td><s style="color: #ff0000">The following shall be considered Standing Committees of the Board:</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.1.a</s></td>
<td><s style="color: #ff0000">The Executive Committee;</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.1</u></td>
<td><u style="color: #6aa84f">The following shall be considered Standing Committees of the Board:</u></td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.b</s>
<br/>
<u style="color: #6aa84f">4.12.1.a</u>
</td>
<td>The Finance Committee;</td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.c</s>
<br/>
<u style="color: #6aa84f">4.12.1.b</u>
</td>
<td>The Policy and Structures Committee;</td>
</tr>
<tr>
<td>
<s style="color: #ff0000">4.12.1.d</s>
<br/>
<u style="color: #6aa84f">4.12.1.c</u>
</td>
<td>The Academic Advocacy Committee;</td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.2</s></td>
<td><s style="color: #ff0000">The Executive Committee <b> shall consist </b> of the Officers of the <b> Society. </b></s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.2.a</s></td>
<td><s style="color: #ff0000">The President shall serve as the Chair of the Executive Committee.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.3</s></td>
<td><s style="color: #ff0000">The Finance Committee shall consist of the Vice-President Finance, the Vice-President Student Life and other members as the Board may appoint.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.4</s></td>
<td><s style="color: #ff0000">The Policy and Structures Committee shall shall consist of the President, the Vice-President Communications, the CRO (as defined in Bylaw 3), the Speaker of the Board, members of the Board as elected, and appointed members of the Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.5</s></td>
<td><s style="color: #ff0000">The Academic Advocacy Committee shall consist of the Vice-President Academic, other members of the Board that may be appointed, one representative from each Discipline appointed by Discipline Club Chairs, Faculty Council Standing Committee Representatives, Faculty Council Representatives and appointed members of the Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.6</s></td>
<td><s style="color: #ff0000">The Clubs Affiliation Committee shall consist of the Vice-President Student Life, Vice-President Finance, the DTA Director, members of the Board as elected, and appointed members of Society.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.7</s></td>
<td><s style="color: #ff0000">The Audit Committee shall consist of the Vice-President Finance, the Ombudsperson, and other members as the Board may appoint.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.8</s></td>
<td><s style="color: #ff0000">No resolution of a Standing Committee shall take force until it is ratified by the Board, unless otherwise specified in these bylaws.</s></td>
</tr>
<tr>
<td><s style="color: #ff0000">4.12.9</s></td>
<td><s style="color: #ff0000">Notice of meetings of Standing Committees of the Board shall be given electronically or in writing to every member who has expressed interest in meetings of that committee at least three (3) days before the time chosen for such a meeting.</s></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.2</u></td>
<td><u style="color: #6aa84f">The Executive Committee <b> is a committee </b> of the Officers of the <b> Society chaired by the President. It is not a Standing Committee of the Board. </b></u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.3</u></td>
<td><u style="color: #6aa84f">The Finance Committee shall consist of the Vice-President Finance, the Vice-President Student Life and other members as the Board may appoint.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.4</u></td>
<td><u style="color: #6aa84f">The Policy and Structures Committee shall shall consist of the President, the Vice-President Communications, the CRO (as defined in Bylaw 3), the Speaker of the Board, members of the Board as elected, and appointed members of the Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.5</u></td>
<td><u style="color: #6aa84f">The Academic Advocacy Committee shall consist of the Vice-President Academic, other members of the Board that may be appointed, one representative from each Discipline appointed by Discipline Club Chairs, Faculty Council Standing Committee Representatives, Faculty Council Representatives and appointed members of the Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.6</u></td>
<td><u style="color: #6aa84f">The Clubs Affiliation Committee shall consist of the Vice-President Student Life, Vice-President Finance, the DTA Director, members of the Board as elected, and appointed members of Society.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.7</u></td>
<td><u style="color: #6aa84f">The Audit Committee shall consist of the Vice-President Finance, the Ombudsperson, and other members as the Board may appoint.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.8</u></td>
<td><u style="color: #6aa84f">No resolution of a Standing Committee shall take force until it is ratified by the Board, unless otherwise specified in these bylaws.</u></td>
</tr>
<tr>
<td><u style="color: #6aa84f">4.12.9</u></td>
<td><u style="color: #6aa84f">Notice of meetings of Standing Committees of the Board shall be given electronically or in writing to every member who has expressed interest in meetings of that committee at least three (3) days before the time chosen for such a meeting.</u></td>
</tr>
</table> |
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Mainly so that: