🧠 MeetOnMemory

AI-Powered Meeting Memory & Management Platform

Transform meetings, discussions, and organizational knowledge into a searchable and structured repository using AI.

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Overview

MeetOnMemory is a full-stack AI-powered platform built to address the challenge of meeting management, policy tracking, and institutional knowledge retention.

Organizations often lose valuable information because meeting notes, decisions, policies, and discussions are scattered across emails, documents, and chats. MeetOnMemory centralizes this information and makes it searchable through AI-powered semantic search and automated meeting summaries.

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Problem Statement

Develop a centralized system to manage meetings, events, and policy records while improving:

• Knowledge retention
• Accountability
• Documentation
• Information retrieval
• Organizational transparency

MeetOnMemory provides a single platform where organizations can store, manage, search, and analyze meeting-related information.

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Features

Meeting Management

• Create meetings
• Manage meeting details and agenda
• Track meeting history
• Organize discussions in one place

AI Meeting Summaries

• Generate Minutes of Meeting (MoM)
• Extract key discussion points
• Capture decisions
• Generate structured summaries using Google Gemini

Semantic Search

Search organizational knowledge using natural language queries.

Examples:

What was decided about the education policy?

Show discussions related to AI implementation.

Find previous meetings discussing recruitment.

Powered by:

• Pinecone Vector Database
• Embeddings
• AI-based similarity search

Policy Repository

• Upload policy documents
• Maintain policy versions
• Store organizational records
• Centralized policy management

Reports & Analytics

• Meeting statistics
• Policy activity tracking
• Organization insights
• Visual dashboards

Authentication & Security

• JWT Authentication
• Protected Routes
• Password Hashing (bcrypt)
• Secure API Access

Real-Time Communication

• Socket.IO integration
• Real-time updates
• Live meeting interactions

Organization Management

• Create organizations
• Join organizations
• Role-based access management

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System Architecture

Frontend (React + Vite)
            │
            ▼
Backend (Node.js + Express)
            │
            ▼
MongoDB Database
            │
 ┌──────────┴──────────┐
 ▼                     ▼

Google Gemini      Pinecone

AI Summaries     Semantic Search

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Tech Stack

Frontend

• React.js
• Vite
• Tailwind CSS
• React Router DOM
• Axios
• Recharts
• Chart.js
• Lucide React
• React Toastify
• React Speech Recognition
• Socket.IO Client

Backend

• Node.js
• Express.js
• Socket.IO
• JWT Authentication
• Multer
• Nodemailer
• Cookie Parser
• CORS

Database

• MongoDB
• Mongoose

AI & Search

• Google Gemini API
• Pinecone
• Hugging Face Inference API
• ChromaDB
• Xenova Transformers
• ONNX Runtime
• OpenAI SDK (Optional)

Integrations

• Google APIs
• Microsoft Graph API
• Calendar Utilities
• Email Services

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Project Structure

MeetOnMemory
│
├── client
│   ├── public
│   ├── src
│   │   ├── assets
│   │   ├── components
│   │   ├── context
│   │   └── pages
│   └── package.json
│
├── server
│   ├── config
│   ├── controllers
│   ├── middleware
│   ├── models
│   ├── routes
│   ├── services
│   ├── socket
│   ├── uploads
│   ├── utils
│   └── server.js
│
├── package.json
└── README.md

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Screenshots

Dashboard

Meeting Management

Reports & Analytics

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Installation

Clone Repository

git clone https://github.com/imuniqueshiv/MeetOnMemory.git

cd MeetOnMemory

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Backend Setup

cd server

npm install

Create .env

PORT=4000

MONGODB_URI=your_mongodb_uri

JWT_SECRET=your_secret

NODE_ENV=development

SMTP_USER=your_email

SMTP_PASS=your_password

SENDER_EMAIL=your_email

ASSEMBLYAI_API_KEY=your_key

OPENAI_API_KEY=optional

HUGGINGFACE_API_KEY=your_key

GEMINI_API_KEY=your_key

GEMINI_MODEL=gemini-2.0-flash

PINECONE_API_KEY=your_key

PINECONE_ENVIRONMENT=your_environment

INDEX_NAME=your_index_name

TRANSFORMERS_BACKEND=onnxruntime-web

Start Backend:

npm run server

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Frontend Setup

cd client

npm install

Create .env

VITE_BACKEND_URL=http://localhost:4000

Run Frontend:

npm run dev

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Environment Variables

Server

Variable	Purpose
PORT	Server Port
MONGODB_URI	MongoDB Connection
JWT_SECRET	Authentication Secret
GEMINI_API_KEY	Google Gemini
GEMINI_MODEL	Gemini Model
PINECONE_API_KEY	Pinecone Access
PINECONE_ENVIRONMENT	Pinecone Environment
INDEX_NAME	Pinecone Index
HUGGINGFACE_API_KEY	Embeddings
ASSEMBLYAI_API_KEY	Speech Processing
SMTP_USER	Email Service
SMTP_PASS	Email Service
SENDER_EMAIL	Sender Email

Client

Variable	Purpose
VITE_BACKEND_URL	Backend API URL

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Future Improvements

• Live Meeting Recording
• Real-Time Speech Transcription
• Voice Search
• Google Calendar Integration
• Outlook Integration
• AI Meeting Assistant
• Slack Integration
• Multi-Language Support
• Mobile Application

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Use Cases

Organizations

Store and retrieve meeting knowledge efficiently.

Educational Institutions

Manage meetings, events, and policy records.

Research Teams

Maintain searchable archives of discussions and decisions.

Startups

Track decisions, action items, and organizational growth.

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Contributors

Shiv Raj Singh

B.Tech – Artificial Intelligence & Machine Learning

GitHub: https://github.com/imuniqueshiv

LinkedIn: https://www.linkedin.com/in/shiv-raj-singh-387973299/

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License

This project is licensed under the MIT License.

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⭐ Support

If you find MeetOnMemory useful, please consider:

⭐ Star this repository

🍴 Fork the project

🐛 Report bugs

💡 Suggest new features

🤝 Contribute to the project

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Built with passion, powered by AI, shipped with precision.

⭐ If MeetOnMemory helps you, consider giving this repository a star! ⭐

Proud participant of Elite Coders Summer of Code (ECSoC) 2026.

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💖 Contributors

Thanks to all the amazing contributors who have helped improve MeetOnMemory!

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Made with ❤️ by the MeetOnMemory Community