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24 changes: 24 additions & 0 deletions changelog/src/platform/20250408-guest-link-dataclip.mdx
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@@ -0,0 +1,24 @@
---
title: "Enhanced Data Clip Sharing with Guest Links"
description: "Improved sharing capabilities for Data Clips with dedicated guest links"
---

## Enhanced Data Clip Sharing with Guest Links

We've improved the sharing capabilities for Data Clips by replacing the previous `guestAuthentication` array with a dedicated `guestLinkUrl` field. This change simplifies the process of sharing Data Clips with external collaborators.

### What's Changed

- Replaced the `guestAuthentication` field with a new `guestLinkUrl` field in the Data Clips database schema
- Added support for generating and managing secure guest links for Data Clips
- Updated the Data Clips UI to include a "Share" button for copying guest links
- Enhanced security and access control for shared Data Clips

### Benefits

- **Simplified Sharing**: One-click generation of shareable links for Data Clips
- **Improved Security**: Better control over access to shared Data Clips
- **Enhanced Collaboration**: Easier to share specific data segments with external collaborators
- **Streamlined Workflow**: Reduced friction when collaborating on data validation and transformation

This update makes it easier to collaborate on data subsets while maintaining security and control over your data.
15 changes: 12 additions & 3 deletions learning-center/guides/dataclips.mdx
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Expand Up @@ -41,9 +41,17 @@ Use the built in sheet action to create the clip, giving it a title, optional co
Data Clips are a collaborative feature. Any guest of your Space may be invited to collaborate on a Data Clip.
Once added, collaborators can edit, leave comments, and review changes before the Data Clip is merged back into the source Sheet.

<Note>
The collaborator selection option will only appear when there are guests in your Space. If no guests exist, the collaborator input will be hidden in both the Data Clip creation modal and share modal.
</Note>
### Sharing via Guest Links

Data Clips can be shared with external collaborators through secure guest links. These links provide direct access to a specific Data Clip without requiring the recipient to have a Flatfile account.

To share a Data Clip:
1. Open the Data Clip you want to share
2. Click on the "Share" button in the top right corner
3. Copy the generated guest link
4. Send the link to your collaborators

Guest links are secure and can be revoked at any time by the Data Clip creator.

### Adding Records

Expand Down Expand Up @@ -103,3 +111,4 @@ If you encounter issues with Data Clips, here are some common problems and their
| Creation Failures | Check sheet permissions, and verify record selection |
| Merge Conflicts | Refresh source data, review all conflicts systematically, and resolve conflicts field by field |
| Unable to merge Data Clip | Ensure you are the creator of the Data Clip |
| Guest link not working | Verify the link hasn't expired or been revoked, and that the Data Clip still exists |
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