Expensify · MelvinBot · May 29, 2026 · May 29, 2026 · May 30, 2026 · May 30, 2026
@@ -39,10 +39,12 @@ Only **Workspace Admins** can turn on Submissions and choose a submission freque
    - **Weekly** — Reports are submitted weekly on Sundays
    - **Twice a month** — Reports are submitted on the 15th and last day of the month
    - **By trip** — A report is submitted after two full days without new expenses
-   - **Manually** — Expenses are auto-added to reports, but members must submit manually
+   - **Manually** — Expenses are still **auto-added to a report** as they're created, but members must submit the report manually. 
-   - **Manually** — Expenses are still **auto-added to a report** as they're created, but members must submit the report manually. 
+   - **Manually** — Expenses are still **auto-added to a report** as they're created, but members must submit the report manually.
-   - **Manually** — Expenses are still **auto-added to a report** as they're created, but members must submit the report manually. 
+   - **Manually** — Expenses are still **auto-added to a report** as they're created, but members must submit the report manually.
 
 ![Submissions section in Expensify Workflows settings, showing the toggle enabled and Frequency set to By trip]({{site.url}}/assets/images/ExpensifyHelp-WorkspaceSubmissions_ND.png){:width="100%"}
 
+**To stop expenses from being auto-added to a report entirely**, toggle the **Submissions** setting **off**. With Submissions off, new expenses stay in the **Unreported** state until a member adds them to a report, and reports must be submitted manually. The **Manually** frequency above does not have this effect — it only delays submission, expenses are still auto-added to a report.
+
 ---
 
 ## How to use the By trip submission frequency

@@ -53,8 +53,9 @@ Learn how to [enable Approvals](https://help.expensify.com/articles/new-expensif
    - Twice a month – Reports are submitted on the 15th and the last day of the month. Violations are submitted at the next applicable date.
    - Monthly – Reports are submitted once a month on your selected day. Violations are submitted the following month.
    - By trip – A report is submitted when no new expenses are added for two full days. A new trip report starts after that.
-   - Manually – Expenses are auto-added to a report, but employees must submit them manually.
-- If turned **off**, all reimbursable and non-reimbursable expenses are submitted instantly.
+   - Manually – Expenses are still **auto-added to a report** as they're created, but employees must submit the report manually. This frequency only controls **when** reports are submitted, not whether expenses are placed on a report.
-   - Manually – Expenses are still **auto-added to a report** as they're created, but employees must submit the report manually. This frequency only controls **when** reports are submitted, not whether expenses are placed on a report.
+   - Manually – Expenses are still **auto-added to a report** as they're created, but members must submit the report manually. This frequency only controls **when** reports are submitted, not whether expenses are placed on a report.
-   - Manually – Expenses are still **auto-added to a report** as they're created, but employees must submit the report manually. This frequency only controls **when** reports are submitted, not whether expenses are placed on a report.
+   - Manually – Expenses are still **auto-added to a report** as they're created, but members must submit the report manually. This frequency only controls **when** reports are submitted, not whether expenses are placed on a report.
+
+**Note:** If Submissions is turned disabled, expenses stay in the **Unreported** state until a member adds them to a report, and reports must be submitted manually. This is the only configuration that prevents expenses from being auto-added to a report.
-**Note:** If Submissions is turned disabled, expenses stay in the **Unreported** state until a member adds them to a report, and reports must be submitted manually. This is the only configuration that prevents expenses from being auto-added to a report.
+**Note:** If Submissions is disabled, expenses stay in the **Unreported** state until a member adds them to a report, and reports must be submitted manually. This is the only configuration that prevents expenses from being auto-added to a report.
-**Note:** If Submissions is turned disabled, expenses stay in the **Unreported** state until a member adds them to a report, and reports must be submitted manually. This is the only configuration that prevents expenses from being auto-added to a report.
+**Note:** If Submissions is disabled, expenses stay in the **Unreported** state until a member adds them to a report, and reports must be submitted manually. This is the only configuration that prevents expenses from being auto-added to a report.
 
 Learn how to [configure Submissions](https://help.expensify.com/articles/new-expensify/workspaces/Workspace-Workflows#how-to-set-a-submission-frequency) on your workspace.